Facility Invoicing Specialist

Description

Job Details

Description

Job Objective

The Facility Invoicing Specialist works with Sales and Project Managers to produce timely and accurate invoices for delivery to SGS customers. The Invoicing Specialist is the last set of eyes to ensure that all revenue is captured and that the client is fairly and accurately invoiced for all services provided. This is a fully remote position.

Responsibilities

• Work with appropriate plant personnel to ensure orders are correct to capture accurate billing.
• Review jobs sent for Invoicing.
• Appropriately group jobs by Purchase Order, Invoicing Company, Tax Jurisdiction, etc.
• Create invoices in MySGS ONE system according to individual client/account requirements.
• Validate invoices for correct Taxation, etc.
• Work according to detailed procedures.
• Follow accepted accounting principles.
• Maintain records, files, etc. as required.
• Produce reports as may be required
• Assist as needed on any other invoicing related tasks

General Location Requirements:

• Comply with all SGS standards and applicable regulations.
• Comply with SGS EH&S policies and procedures to maintain a safe work environment.
• Keep work area organized and clean.
• Attend all EH&S training sessions and other company-wide and departmental meetings.
• Assist in any additional responsibilities, as directed by management. This job description is not intended to be all-inclusive. You may be required to perform other reasonably related business duties as assigned by your manager or other management personnel.

Experience and/or Educational Requirements:

• High school graduate
• Data entry experience and some Accounting desired
• Knowledge of Prepress and Printing processes would be an asset
• Microsoft Excel and Word

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to: work in a clean office environment.

Lift and/or move up to10 lbs. (occasionally)

Sit for 8+ hours per day

Interact verbally in person and on the telephone

Qualifications

Education

Required

High School or better.

Experience

Required

Data entry experience and some Accounting desired Microsoft Excel and Word

Preferred

Knowledge of Prepress and Printing processes would be an asset